This letter template can be used to seek the agreement of an employee to a period of lay-off or short-time working. They can produce it as evidence if questioned on why they are travelling. It also confirms the payment arrangements that apply under the JRS. Our free Return to Work Letter Form lets you quickly generate professional return to work letters to send to your employer. We are trying to make it easier and spread awareness through this centralized source of info. Become a Pro Member Free Sign Up. This letter outlines that an employee is considered to be on time off for dependants and provides options to be sent either during the time off or after they have returned to work. Note - this letter was updated on 21 July 2020 to include an optional clause on why the company does not believe homeworking is sustainable. General practice Primary care To access this resource log in or Subscribe to Core. It is currently unknown if and when this will come into force. Self-Certification to Return to Work After COVID-19 Symptoms/Exposure Form; Discrimination and Accommodation Considerations ; 50-State Chart: Face Covering Requirements by State; Additional resources can be found in the sidebars at the right. Instead, the Letter to agree Job Support Scheme (Closed) should be used. Under the American’s with Disabilities Act, employers are permitted to require a doctor’s note from your employees external icon to verify that they are healthy and able to return to work. This letter can be used by a 'key worker' to outline to a school why their child(ren) should be permitted to continue to attend school despite wider closures due to coronavirus restrictions. A full list of the individuals considered key workers can be found here. It permits both full furlough and flexible furlough. Employers will need to pay the employees for the hours they work but you can still claim capped wage support from the Government’s Job Retention Scheme for the time spent not working. It has been updated to be used during the January 2020 school closures. This policy outlines how temporary homeworking arrangements will work in light of the 2020 coronavirus outbreak. Note - this letter was last updated on 10 November 2020 to coincide with the extended furlough scheme. But in the absence of COVID-19 symptoms, parents and employees should be trusted to determine when they are well and can safely return to childcare, school or work. If you're having problems using a document with your accessibility tools, please contact us for help . From 1 December 2020, claims cannot be made to the Job Retention Scheme for employees who are serving a statutory or contractual notice period. COVID-19 Letter Templates (35) COVID-19 Poster (22) COVID-19 Social Media (31) COVID-19 Unemployment (13) File Formats. This COVID-19 Liability Release Waiver Template is the quick consent form that you can use for your clients or customers. This letter can be used where the employer has no work to offer the employee during the notice period and decides to implement a period of lay off until the termination date. Download There have been reports of workers in the food supply chain (including feed) being stopped by police when travelling for work purposes. A return to work letter is written by employees to let employers know when they’re able to return to the workplace after a period of illness or injury. To: Our Valued Employees Subject: COVID-19: Keeping Our Workplace Safe As global concern about the current COVID-19 outbreak grows, we’re doing our best to keep everyone healthy and safe in the workplace while also minimizing the disruptions to … This form can be used in to assist management in supporting staff who have been away from work as a result of the UK lockdown. If there is a contractual right to extend, delete the relevant section in the letter and the inclusion of space to sign and date the letter. Everyone is Feeling the Pain of COVID-19. For starting, extending or ending 'furlough' (an agreement to stop work temporarily during coronavirus). This letter should be distributed to employees following the change to the rules on working from home in England announced by the Prime Minister on 22 September. Example policy including how flexible working requests are handled. This letter outlines to employees steps that the organisation is taking to work against the spread of the coronavirus. It outlines that office working will continue, why homeworking was not efficient last time and any additional steps taken to keep the workplace COVID-secure. Get instant access to 3 free resources of your choice. This letter can be given to employees who are still to attend the workplace in accordance with the Regulations accompanying the national restrictions in England announced by the Prime Minister on 4 January 2021. This risk assessment can be used by a business during return to work after lockdown or in planning for return to work to identify the control measures that should be put in place to protect employees and others from the risk of coronavirus infection. Redundancy letter templates For telling employees they're at risk of redundancy, invited to a consultation meeting or being made redundant. Accordingly, employers will be able to obtain a higher wage grant. Emergency protocol business continuity policy, Temporary homeworking policy during coronavirus emergency, COVID-19 general workplace safety risk assessment, Record of returning to the workplace after lockdown, Returning to work after lockdown checklist, Lay-off and short-time working contract clause, Trusted by over 2000 HR specialists around the United Kingdom, Marriage and civil partnership discrimination, Information and consultation on collective redundancies, Information and consultation on health safety, Right to time off for those with dependants, R (Pathan) v Secretary of State for Home Department - Immigration sponsorship, Tai Tarian Ltd v Howell Wyn Christie - Unfair dismissal: reasonable response, Miah v Axis Security - Employment tribunal: claim time limits, NUPFC v Certification Officer - Trade Union recognition: foster carers, Bannerman v Euroscot Engineering Ltd - Employment status: control, All Answers Ltd v Wain & Radulovska - Proving disability, Family friendly and flexible working rights, CC of Leicestershire Police v Hextall – Indirect sex discrimination: Shared parental leave, Forde v Flextronics International - Fair capability dismissal, HMRC v Ant Marketing Ltd - Minimum wage: deductions from wages, Francis–McGann v West Atlantic UK Ltd – Employment references, Letter to an employee explaining the right to take time off for dependants in light of the 2020 coronavirus outbreak.docx, Letter to amend start and finish times due to shift staggering.docx, Letter to agree to extend furlough and agree to the Job Support Scheme (Closed)_0.docx, Letter confirming a period of time off for dependants.docx, Letter rescheduling a disciplinary hearing due to Covid-19.docx, Letter confirming office working will continue.docx, Letter to extend probationary period due to coronavirus.docx, Letter to agree flexible furlough (November 2020 onwards) when JSS agreed.docx, Letter to employees setting out position on absence and pay etc due to Coronavirus_2.docx, Letter advising that a temporary period of homeworking is to continue.docx, Letter advising on temporary homeworking arrangement due to further govt measures.docx, Letter to suspend disciplinary procedure due to furlough.docx, Letter to place employee on full furlough (November 2020 onwards) after JSS agreed.docx, Letter seeking agreement to lay off or short time working where no contractual right exists.docx, Letter confirming carry over of annual leave into the next leave year.docx, Letter from ‘key worker’ to school asking for their children to be permitted ongoing education.docx, Letter to agree to the Job Support Scheme (Open)_0.docx, Letter to place shielding employee on furlough.docx, Letter to confirm full furlough will continue from November 2020.docx, Letter confirming a period of lay off or short time working.docx, Letter inviting an applicant to an interview with Covid-19 social distancing measures in place_1.docx, Letter for key worker to produce when asked for reason for travel.docx, Letter to agree flexible furlough (November 2020 onwards).docx, Letter to place employee on further period of furlough.docx, Letter to confirm flexible furlough will continue from November 2020.docx, Letter informing staff that the workplace is to reopen and safety provisions in place.docx, Letter to place employee on full furlough (November 2020 onwards).docx, Letter to respond to annual leave request during furlough.docx, Letter to place employee on lay off during notice period_0.docx, Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases.docx, Letter to staff who refuse to return to work due to Covid-19 concerns.docx, Letter to require employee to take annual leave during furlough.docx, Letter to confirm garden leave for employee on notice.docx, Letter to advise employees to shield_1.docx, Letter to agree to Job Support Scheme (Open) under revised Scheme pay arrangements.docx, Letter to send to employee unwilling or reluctant to return to workplace.docx, Letter to agree to Job Support Scheme (Closed)_0.docx, Letter to recall employee to the workplace due to easing or lifting of lockdown.docx, Letter informing employees that they can take annual leave during furlough.docx, Letter to extend a period of furlough.docx, Letter to agree to Job Support Scheme (Closed) under revised Scheme pay arrangements.docx, Letter of eligibility that employee cannot work from home.docx, Letter to agree to both JRS furlough and Job Support Scheme (Closed).docx, Placing staff on agile working policy_1.docx, Policy on controlling the risks of infectious diseases in the workplace.docx, Emergency protocol business continuity plan_0.docx, Temporary Homeworking Policy during Coronavirus emergency.docx, Covid-19 general workplace safety risk assessment — completed example.docx, Record of returning to the workplace after lockdown conversation_1.docx, Returning to work after lockdown checklist.docx, Contract clause on lay-off and short-time working.docx. This document creates a letter which can be issued to employees to inform them that they should return to work during the 2019 Coronavirus Pandemic/COVID-19. Employers should have a risk assessment conducted in the … It’s useful to scale your outreach to the staff based on the current situation in the region where you operate. Templates for the written terms of an employment contract ('written statement'). This letter is for use when an organisation has already agreed participation in the Job Support Scheme (Closed) with an employee under the original payment terms of the Scheme which have now been adjusted by the Government. the employee will receive more money. Note: The Job Support Scheme has been postponed indefinitely due to the introduction of new national lockdown restrictions in England and the extension of the Job Retention (furlough) Scheme. If a diagnosis other than COVID -19 is made, criteria for return to work should be based on that diagnosis. This letter can be used to seek an employee’s agreement to an amendment to their working hours due to shift staggering as part of social distancing under the Government’s guidelines to prevent coronavirus spread. This letter reminds employees of their responsibility to assist the Company in preventing the spread of infectious procedures. If you have a positive COVID-19 diagnosis, you can return to the office only after you’ve fully recovered, with a doctor’s note confirming your recovery. You will receive certain layoff … part time work combined with furlough. furlough, self-isolation, shielding. This letter should be used only after employers have discussed the change with the employee. Steps to follow when inducting new staff. It also reaffirms that this is a temporary measure and that whilst the Company will aim to be accommodating, it should not be seen as a permanent solution to situations involving dependants such as the 2020 coronavirus school closures. All rights reserved. Employment contracts; Job applications and hiring; Pay and wages; Working hours; Redundancy ; Informing and consulting employees; Holiday, sickness and leave. Letter to employees setting out position on absence and pay due to Coronavirus. The letter explains why this period is necessary and explains that the company needs the consent of the employees to implement this period of lay-off or short-time working. After a summer of recovery, America is experiencing a winter surge. This letter should be used only after employers have discussed flexible furlough with the employee. It also provides options to list any additional steps taken in response to any particular issues raised by staff, alongside confirmation as to whether they will be required back at work or whether they can stay away for now. Access The Furlough Letter Templates. (You may also be interested in Coronavirus (COVID-19): returning to the workplace guide). However, in limited cases, a healthcare provider may recommend using a test-based strategy to determine if someone with confirmed COVID-19 can be released from isolation. It outlines that the employee can instead be placed on furlough. Where notice pay is not protected, the employee will receive statutory guarantee pay only. This letter is for use when an organisation has already agreed participation in the Job Support Scheme (Open) with an employee under the now scrapped minimum hours and pay arrangement and now needs to agree participation under the revised Scheme rules. The Job Retention Scheme (JRS) was originally intended to close on 31 October 2020 and be replaced by the Job Support Scheme, however, the JRS has been extended to run throughout November. This letter can be sent to employees to ask them to agree to withdraw their redundancy so they can continue to be employed. it also explains the situations in which leave not taken as a result of furlough can be carried over into the next leave year. - this letter has been updated with additional information in light of the 2020 coronavirus outbreak. Available in A4 & US Sizes. If you have a question about your individual circumstances, call our helpline on 0300 123 1100. This letter outlines the right to take time off for dependants as a result of the school closures in the midst of the 2020 coronavirus outbreak. As per guidance published on 22 October, the Scheme will no longer operate with a £2,100 monthly Government grant cap. It is currently unknown if and when this will come into force. This letter should be used where an employee was on furlough running up to the end of October 2020 where it was envisaged that furlough would end on 31 October 2020 because that is when the Scheme was meant to close. This letter is for use to access the ‘original’ Job Support Scheme following a discussion with employees over use of the scheme. Guidance for Employers and Workers . Template It details the statutory right alongside notification procedures and reminds staff that this is a short-term solution. This letter outlines that it has been necessary to extend a period of homeworking despite the workplace starting to reopen following the UK lockdown provisions. Example letters to offer a job to a successful candidate and a pre-employment checklist for HR managers. This letter is to inform an employee of the new time and place of a disciplinary hearing that was postponed by the company due to the Covid-19 outbreak. Where the notice pay is protected, the employee will receive full pay during the statutory notice period and then revert to the contractual position during any longer contractual notice period. Templates for employers Download the useful Word document templates from our employer toolkit to help you with every aspect of recruiting and employing staff. This letter should be sent to employees who had already agreed to be placed into the Job Support Scheme from 1 November 2020 and the employer wishes to put them on flexible furlough i.e. Environmental cleaning should be routine. This period of furlough will not be their first and assumes that they have been furloughed before, then brought back to work, and are now to be furloughed again. Note that the sender will need to fill in some specifics based on how their venture wants to handle a range of elements, including office visitors, travel, flexible scheduling, remote work, etc. It outlines that a temporary period of homeworking is to be re-established and the arrangements surrounding this. This letter should be used when the employee is already on furlough under the Job Retention Scheme when the business closure comes into effect, but the furlough agreement is set to run out before the end of October. This letter should be used to reach an agreement with the employee to go on flexible furlough i.e. Instead, the Letter to agree Job Support Scheme (Open) should be used. Work from home requests: If you are feeling ill, but you are able to work, you can request to work from home. Use this policy is to set out the contingency plan that should be followed in the event of an outbreak of bird flu or a similar pandemic. The letter should be distributed to staff who are to be placed on flexible furlough. It outlines all steps that have been taken to ensure their safety, including cleaning and social distancing measures in place. We’ve created the following email templates that you can download, customize and send to your teams to inform them about your company’s preventative measures against COVID-19, also referred to as the coronavirus. This letter can be used to withdraw a job offer because of the impact of coronavirus. To tell an employee they're under investigation or to invite them to an investigation meeting. This letter should be distributed to staff when the business is in a position to ask them to return to the workplace and they have concerns about doing so. We will continue to publish this content in case the scheme is re-introduced, however at such point we expect the government to clarify if there will be any amends to it. Accordingly, employers will be able to obtain a higher wage grant. It outlines pay that staff will be entitled to and asks them to confirm their agreement. This letter informs employees that their period of furlough is being extended from that originally informed. Main navigation Advice. It also outlines circumstances in which the remaining 1.6 weeks of statutory leave, alongside any contractual leave, may also be carried over. This letter should only be used when the business is forced to close due to coronavirus restrictions. This letter should be used only after the employer has discussed the continuation of furlough with the employee. This letter should be sent to employees who had already agreed to be placed into the Job Support Scheme from 1 November 2020 and the employer wishes to put the employee on full furlough. This risk assessment can be used by a business during return to work after lockdown or in planning for return to work to identify the control measures that should be put in place to protect employees and others from the risk of coronavirus infection. For telling employees they're at risk of redundancy, invited to a consultation meeting or being made redundant. COVID-19 Response—Return-to-Work Considerations for Employers BACKGROUND On April 16, 2020, the White House issued “Opening Up America Again,” a set of federal guidelines for reopening the U.S. economy with a three-phase, state-by-state approach (the “White House Guidance”). The forms are from the Regulations made under the Parental Leave and Employment Protection Act 1987. We will communicate potential return dates as we learn more about this issue. It permits both full furlough and flexible furlough. It is unlikely that the employee will withhold agreement if to do so may result in their dismissal. Coronavirus 2019 (COVID-19) Resources for Employers and Workers. It should only be used in line with current government coronavirus guidelines surrounding coming into the workplace in the company's specific sector; as of December 2020, this remains to work from home if you can across the UK. This letter tells an applicant of all social distancing measures that have been put in place to ensure the safety of everyone concerned whilst they are being interviewed, including whether it should be done remotely. Template letters to confirm an employee's Shared Parental Leave (SPL). No Credit card required. This contract clause can be inserted into a contract to outline how lay-off and short-time working will apply to their employment, including notice periods and payment during these periods. This letter tells furloughed staff they are required to take a period of annual leave, including if it's a Bank Holiday. Coronavirus: essential travel letter template. For giving an employee a warning or dismissal at the end of a disciplinary procedure. For employers and employees to use when setting up working from home. Already have a CIPD|HR-inform account? To ask an employee's doctor about their fitness for work. To plan a disciplinary or grievance investigation and report findings. Frequently touched surfaces should always be cleaned. Note - this letter was last updated on 5 January 2021. Sign up in 30 seconds. This letter confirms if furloughed employees can or cannot take leave following their request. It also confirms whether they will receive statutory sick pay during this time. Families First Coronavirus Response Act Request Form. The letter should also only be sent when the employee's individual circumstances have been considered. File . To record employees' absence and lateness. Employers should not require a COVID-19 test result or a healthcare provider’s note for employees who are sick to validate their illness, qualify for sick leave, or to return to work. This letter can be used to deny a request to be placed on furlough by an employee as there is no reduction in work. Coronavirus Return To Work Letter Template For Employers As states gradually reopen, HR leaders are working overtime to ensure that workplaces are safe for everyone. This policy outlines steps that the company will take to respond to a coronavirus outbreak and expectations placed upon employees to try and minimise potential implications of its spreading. the employee will receive more money. You will be laid off effective from [insert date]. Employees who travel are encouraged to check out travel advisories from the CDC website and follow the recommendation for each country. Businesses are once again facing a season of uncertainty, with the threat of reduced demand or local lockdowns. Download. It includes information on self-isolation and what employees should do if they feel they have been exposed to or contracted Covid-19, alongside situations where employees may be sent home. Templates last … Forms. It will now operate on the basis of a minimum 20% working hours paid by the employer; 5% of unworked hours paid by the employer to a maximum of £125 per month and a Government contribution of 61.67% of unworked hours to a maximum of £1,541.75 per month. This policy and procedure outlines the employer's responsibility to protect employees from risk of infectious disease in the workplace, and procedures it will follow to fulfil this responsibility. It permits both full furlough and flexible furlough. Note - this letter has been updated with additional information in light of the 2020 coronavirus outbreak. They are more favourable to the employee than those under the Job Support Scheme i.e. This letter can be used to postpone an agreed start date with a  newly recruited employee because of the impact of coronavirus. Organisations who have not yet started the process of Job Support Scheme (Open) participation do not need this letter. An example workplace policy for bereavement. This letter should be used to reach an agreement with the employee to go on full furlough i.e. It also confirms that the period of homeworking will be kept under constant review. Example procedures for employers to use and adapt. This letter informs staff that they can take annual leave whilst on furlough and outlines that they will be paid in full for this time. Log in. New Resources. Note - this policy has been updated with additional information in light of the 2020 coronavirus outbreak. This document should be distributed to all staff before they commence a period of homeworking. Retrospective furlough agreements like this one to backdate cover for arrangements that were in place since 1 November 2020 are permitted provided they are put in place on or before 13 November 2020. In the face of the COVID-19, the Labor & Workforce Development Agency (LWDA) wants to keep workers, employers, co-workers, and families safe. This letter confirms to an employee who has continued their flexible furlough since 1 November 2020 that furlough is continuing. Coronavirus (COVID-19): latest advice for employers and employees. Welcome Back Letter (COVID-19 Return to Work) A sample welcome back letter to offer your clients so employees can adjust to changes within the office. This letter should be used where an employee was on flexible furlough running up to the end of October 2020 where it was envisaged that the arrangement would end on 31 October 2020 because that is when the Scheme was meant to close. If you need the letters in a different format, or you cannot download them, email digital@acas.org.uk. The employee will be entitled to full pay during this period. This checklist outlines key steps that should be taken when managing the return of staff to work following the UK lockdown. This letter can be used to inform a shielding employee that the company will be designating them as a furloughed worker in line with the government’s Job Retention Scheme which has now been extended until the end of March 2021. There are also specific terms included as a result of the 2020 coronavirus outbreak. Letter to agree flexible furlough (November 2020 onwards) when JSS agreed.docx 61.85 KB. It also specifies that these measures are temporary and will be reassessed as the coronavirus situation continues. This letter should be distributed to staff prior to them returning to the workplace. This letter should be used only after the employer has discussed furlough with the employee. This section provides model documents for employers to use in response to the 2020 coronavirus outbreak. It also confirms the payment arrangements that apply under the JRS. It informs the employee that the Job Support Scheme has been postponed and, therefore, their unworked hours in November, and for as long as the extended JRS will be in place, or until business circumstances change, will be classed as furlough under the JRS. The Job Retention Scheme was originally intended to close on 31 October 2020, however, it has been extended to run until the end of March 2021. The letter confirms the period of time of the lay-off or short-time working and has options to explain the payment employees will receive during this time. Organisations who have already agreed participation now need to send this letter to seek agreement to it under the revised monthly cap. © 2020 - Croner Group Limited. ; Keep these items on hand when returning to work: a mask, tissues, and hand sanitizer with at least 60% alcohol, if possible. For starting, extending or ending 'furlough' (an agreement to stop work temporarily during coronavirus). Employer responses: Forms and example letters. Note - The Job Support Scheme has been postponed indefinitely due to the introduction of new national lockdown restrictions in England and the extension of the Job Retention (furlough) Scheme. to cease work in order for the employer to furlough them under the extended JRS. This policy includes information on applying for homeworking, trial periods, training, management supervision, care and security, and the equipment that will be provided by the company. Find out more about furloughing your employees. Use this letter to let employees know that there will be a period of lay-off or short-time working and what the implications for employees.